Choosing the Best Conference Room for Your Meeting

Every meeting is different and calls for the right environment, which is important to keep in mind when selecting a conference room. The mood and the ambience you want to reflect into the meeting can be implemented by the type of room you choose.

First – let’s think about why you would want to choose to use a conference room, rather than your office, as a collaboration space. One of the biggest draws to utilizing a conference room is the privacy. It allows you the ability to take a step away from your personal space and focus on the task at hand. Additionally, if you work in an office with other team members, it allows you to have meetings without them listening over your shoulder and without you having to keep your voice down so you don’t bother others.

Conference rooms are another great option when you don’t have your own private office and need a quiet space to work. At a coworking company like CommonGrounds, all of our membership plans come with conference room hours that you can utilize for meetings or for when you just need your own space. Whether you have a communal membership or dedicated desk membership, there is always a quiet space available at your fingertips.

Now that we have established why you would use a conference room, lets determine how to pick the best one for your meeting type. Conference rooms at CommonGrounds with four chairs or more come equipped with Crestrons and advanced technologies like screen mirroring and HDMI that make it easy to connect during virtual meetings. If your personal devices do not have web cameras or the proper speakers to conduct a virtual meeting, connecting to our high speed technologies are a great solution.

Perhaps you are looking to conduct a meeting with just a single client and are looking for a setting that doesn’t overwhelm the atmosphere of the meeting. Choosing a conference room or meeting room that is too large might intimidate the conversation, so it is important to keep size in mind when considering your meeting type.

In this CommonGrounds Workplace conference room, the circle table creates an open environment where each person isn’t just confined to their opposite side of the table. There is enough room to spread out any materials or documents needed for the meeting, but the space is still intimate enough to connect during the conversation.

On the contrary, some meetings call for a large space to accommodate numeral amounts of people. In this circumstance, it is wise to choose a conference room that is spacious and well equipped with the resources you need to make the meeting successful. You do not want to be elbowing the person next to you as you gesture during your point, so choose a table that is large enough where you can spread out (both your wingspan and your materials).

For creative or brainstorming meetings – a white board is a necessity. Many of our conference room offer white boards, but another great option is choosing a breakout room. A breakout room eliminates the center table, with ample room for seating and intermingling. This way you can breakout from barriers and creative inhibitions and get your ideas flowing.

Choosing the right environment for meeting preparation is also crucial. You do not always need a full conference room to prepare in, but it is still a good idea to find a quiet, private space to get yourself in order. For this occasion, a phone booth or relaxation room would be an ideal location. These types of rooms are small enough for a single person, but are still acoustically enhanced to maintain a quiet atmosphere. They allow you to concentrate and get into the right mindset as you prepare for your meeting.

At CommonGrounds Workplace, we strive to create the right spaces for each work environment. We know that just as every person is different, every meeting and work ethic is different. That understanding has led us to create meeting spaces that fits each need.

No matter your membership plan with us, or even if you are looking to rent a conference room for just a few hours, we have a perfectly private conference room that will ensure a successful meeting for your business.